CAR FLEET MANAGEMENT
COMPREHENSIVE
FLEET MANAGEMENT
OUTSOURCING
INDEPENDENT MOBILITY MANAGEMENT EXPERTS
We ensure full mobility for your company and employees
We optimize fleet management processes and costs
We implement effective control mechanisms
CAR FLEET MANAGEMENT
Car fleet management is an important part of running a business. It can bring significant savings and minimize costs while ensuring effective vehicle management. Fleet management solutions allow companies to monitor fuel consumption, which means that, in addition to lowering expenses, the company also cares about the ecological aspect.
Car fleet management enables the optimization of fleet-related processes, increasing drivers’ mobility while limiting their activities not directly connected to performing their work duties. This helps reduce operating costs and improve overall process efficiency. By implementing an effective fleet management solution, companies can maximize return on investment by achieving savings and better use of their resources. The above-mentioned increase in drivers’ mobility provides them with access to cars at any time, regardless of whether the car they are currently using is operational or has suffered a breakdown or damage.
CAR FLEET MANAGEMENT IN A COMPANY
In managing a company’s car fleet, it is essential to always maintain the vehicles in a condition that ensures their safe and effective use. Periodic inspections and technical tests should be conducted to prevent the occurrence of possible defects and faults. The benefits of such a service level include a higher degree of staff mobility, reduced losses resulting from the period of an employee’s inability to perform work (arrival of a tow truck and provision of a replacement car also takes time), extended vehicle life, and improved safety.
Ensuring that technical tests are carried out timely is specified in the law, and failure to do so may result in severe consequences affecting costs and safety. For the maintenance services to be run effectively and at reasonable prices the supervision of people competent in this area is required.
WHAT MAKES US STAND OUT
It has been 10 years that, as independent experts, we have been effectively and objectively advising entrepreneurs in the processes of fleet optimization and transformation as well as building companies’ mobility.
INDEPENDENT EXPERTS MODERN SOLUTIONS
Our mission is to provide companies with complete mobility services while maximizing cost optimization and security of fleet management processes.
We work based on our own IT solutions, and thanks to our cooperation with Traxall, we have access to knowledge about trends in the industry.
Your fleet in the hands of mobility management experts
FLOTA SAMOCHODOWA: RODZAJE I PRZEZNACZENIE
A car fleet is a set of vehicles an organization uses, which may be its property or provided for use by leasing or rental companies. Many companies have several types of vehicles in their car fleet. The primary categories are passenger cars, delivery vans up to 3.5 t, and trucks. It should be noted that managing a fleet of cars up to 3.5 tons is rarely carried out with the same human resources as a truck fleet since it requires significantly different competencies. We focus on passenger cars and delivery vans up to 3.5 t because they are available in almost every company, and we are experts in this sector of Car Fleet Management.
The most common subcategories of passenger cars are benefit cars, utility cars, and pool cars. Benefit cars are usually employees’ perks related to their position in the company. These are part of the remuneration package; their use is not necessary for these people to perform their work duties – it is simply an additional privilege. It determines, in a certain way, the position of a given employee in the organizational structure.
Utility cars are vehicles necessary to perform work-related duties, mostly for salespeople or service technicians. An example of the latter may be vans with technical support (e.g., household appliance service technician).
Pool cars are used to maintain the mobility of staff who do not belong to these two groups. An example is an accountant who must conduct a field audit once a month (needing to travel longer distances than those typically covered by taxi services). The purposes of using a car fleet are diverse, depending on what the company does, what responsibilities a given user has, or what position they hold in the structure.
TRUSTED US
FLEET MANAGEMENT SERVICES
Fleet management services cover a range of aspects related to the use of company cars to ensure their effective use in the company. If the company uses its own fleet, services such as fuel cards, insurance, servicing, car wash, highway tolls, etc., become the entrepreneur’s responsibility, who must meet it independently.
In the case of long-term rental services, the provider can render the above services to the customer as part of a monthly invoiced package. Regardless of whether the company provides these services within its human resources or by a specialized provider, they require finetuning to the company’s actual needs; also, access to them needs optimization, which is not that easy in either the first or second car fleet management model. This requires collecting data to analyze and written procedures to ensure repeatable, qualitative, and measurable actions.
Our company’s role is to support our customers in all these aspects, and in case they use long-term rental services, to ensure that the services are provided at the quality level agreed upon by the parties, on time, and at the agreed costs. This is carried out simultaneously as part of operational management (administration of the so-called car fleet management) and strategic management.
DIGITIZATION IN CAR
FLEET MANAGEMENT
The digitization of fleet operations has revolutionized modern fleet management, providing many benefits to businesses. Automated processes and applications allow for the efficient, paper-free performance of functions such as issuing or returning a vehicle while providing complete photo documentation in digital form, which is available in real time to both the fleet manager and the driver.
Sourcing and updating data automatically from various available sources, such as service providers or telemetry reports, allow you to be up to date with information about the condition of your car fleet, have quality data, eliminate the tedious task of filling in data manually, and as a result, makes it possible to make accurate decisions for the future. Additionally, fleet managers can quickly identify areas that require improvement to optimize operations and reduce costs. By leveraging digitalization in fleet operations, companies can maximize their efficiency while minimizing expenses. Real-time access to data from any place is a significant advantage of digitization in car fleet operations, which is slowly becoming a market standard, not a privilege only of the largest fleets.
FLEET ADMINISTRATION - REDUCTION
OF FIXED COSTS FOR THE COMPANY
Proper car fleet administration is a way to reduce company costs. The vast fleet services market offers services from many different providers, making it possible to compare prices and negotiate the best deals. Companies managing large vehicle fleets can use economies of scale by purchasing in bulk to save money. Additionally, fleet managers are skilled at identifying a customer’s needs, ensuring that only necessary services are purchased. Over time, this can result in huge savings for your company.
Our company operates on a volume basis, so it is much easier for us to find appropriate customer services or conduct negotiations with service providers. We guarantee our customers to obtain products and services at favorable prices, which we report regularly by presenting the savings we have generated. Within our organization, we have highly qualified units such as motor claims handling, authorizations, insurance, tires, analytics, and processes, as well as a back office contact center, thanks to which we can provide our customers and their drivers with professional support in each of the areas mentioned above. Fleet management requires extensive competencies, so in our company, it is not one person responsible for all these activities but a group of dedicated professionals.